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Data protection

Data protection

Data protection information of Otto (GmbH & Co KG)
Werner-Otto-Str. 1-7, 22179 Hamburg for the website otto.de/jobs

In the following data protection information, we inform you about the processing of personal data carried out by Otto (GmbH & Co KG), Werner-Otto-Str. 1-7, 22179 Hamburg ("OTTO" and/or "we" and/or "controller") in accordance with the GDPR and the BDSG.

Please read our data protection information carefully. If you have any questions or comments about our data protection information, please feel free to contact us at dtnschtzbftrgtrttgrpcm.

Table of contents
1. Name and contact details of the data controller
2. Contact details of the data protection officer
3. Online presence and website optimisation (using cookies)
3.1 Cookies - General information
3.1.1 Mandatory technically necessary cookies
3.2 Possibilities of intervention / browser settings
3.3 Consent to the use of individual online services / the collection of tracking data
3.3.1 Consent for Google Analytics
3.3.2 Consent for Meta Conversion Tracking
3.3.3 Consent for LinkedIn Conversion Tracking
3.4 Further processing of tracking data for legitimate interests
3.4.1 Legitimate interests of OTTO / balancing of interests
3.4.2 Other advertising partners/ Third-party cookies

4. Categories of recipients
4.1 Order processors
4.2 Further third party partners

5. Social media plug-ins
5.1 Facebook and YouTube
5.2. X (Twitter)
5.3. WhatsApp

6. Data processing in the context of participation in events and functions
7. Exchange dates for interested parties/applicants and OTTO HR/departments
8. Contacting
9. Other user content
10. Data protection notice for applicants
10.1 Data processing for the application procedure
10.2 Duration of storage
10.3 Recipients of applicant data

11. Data protection notice for the talent management system
11.1 Data processing in the Talent Management System
11.2 Recipients of the data
11.3 Duration of storage
11.4 Updating of data/revocation of consent/information
12. Recipients outside the EU
13. Duration of data storage
14. Your rights

1. Name and contact details of the controller

This data protection information applies to data processing by
Otto (GmbH & Co KG)
Werner-Otto-Straße 1-7
22179 Hamburg
Germany

represented by the Managing Director(s):
Alexander Birken (Chairman)
Dr. Marcus Ackermann
Sebastian Klauke
Petra Scharner-Wolff
Kay Schiebur

Tel.: 040/64618724
E-Mail: krrrttd

for the following website: otto.de/jobs.

2. Contact details of the data protection officer

The company data protection officer(s) of the data controller can be contacted at
Otto (GmbH & Co KG)
- Datenschutzbeauftragter -
Werner-Otto-Straße 1-7
22179 Hamburg Germany
e-mail address: dtnschtzbftrgtrttgrpcm

3. Online presence and website optimization (using cookies)

3.1 Cookies - General information

3.1.1 Mandatory technically necessary cookies

Cookies are used on this website. Cookies are small text files that are automatically created by your browser and stored on your end device (laptop, tablet, smartphone or similar). Information is stored in the cookie that is related to the specific end device used. However, this does not mean that we gain direct knowledge of your identity. Some of the cookies we use are deleted at the end of the browser session (so-called session cookies).

According to legal requirements, the storage of information on end devices (desktops, mobile phones, tablets, etc.) - e.g. by setting cookies - and the retrieval of information from end devices (tracking) is only permitted if you have given your prior consent. However, consent does not have to be given if such storage/retrieval is necessary for the website to function. A necessity is given, for example, with regard to ensuring the following functionalities / achieving the following purposes:

  • Ensuring system security
  • Enabling settlement of partners.

With regard to data processing that is necessary for the operation of the website, you do not have the right to object.

You can use the website www.otto.de/jobs without data being retrieved from or stored on your terminal device for purposes that are not necessary for the offer of this website. For this reason, only "basic tracking" is activated when using this website.

3.2 Intervention options / browser settings
Of course, you can set up your browser so that it does not place our cookies on your end device. The help function in the menu bar of most web browsers explains how to prevent your browser from accepting new cookies, how to have your browser notify you when you receive a new cookie or how to delete all cookies you have already received and block them for all further ones.
To do this, please proceed as follows:

In Internet Explorer/Microsoft Edge:

  1. In the "Extras" menu, select the item "Internet Options".
  2. Click on the "Privacy" tab.
  3. Now you can set the security settings for the Internet zone. Here, you can determine whether or not to accept or reject cookies and which ones.
  4. Confirm your setting with "OK".

In Firefox:

  1. In the "Extras" menu, select the item “Settings”.
  2. Click on "Privacy".
  3. Select the entry "Create according to user-defined settings" in the drop-down menu.
  4. Now you can set whether cookies should be accepted, how long you want to keep these cookies, and add exceptions, which websites you always or never want to allow to use cookies.
  5. Confirm your setting with "OK".


In Google Chrome:

  1. Click on the Chrome menu in the browser toolbar.
  2. Now select "Settings".
  3. Click on "Show advanced settings".
  4. Click on "Content settings" under "Privacy".
  5. Under "Cookies" you can make the following settings for cookies:
  • Delete cookies
  • Block cookies by default
  • Delete cookies and website data by default after having closed the browser
  • Allow exceptions for cookies from specific websites or domains

If you would like to delete individual cookies set in your browser or find out which service providers / suppliers have set cookies in your browser, you can also do this via a "preference manager". Such a preference manager is available, for example, at www.youronlinechoices.com.

3.3 Consent to the use of individual online services / the collection of tracking data
As explained in section 4.1. with the note on data protection, we collect and process tracking data in part on the basis of consent (Section 25 (1) sentence 1 TDDDG). You give this consent by clicking on the "OK" button on the website in a banner that links to this consent text. By clicking on the "OK" button, you give your consent for us to store data on your end device (e.g. by setting cookies) or to retrieve data from your terminal device. The data collected in this way (tracking data) will be processed for purposes in which we have a legitimate interest and your interest in not having the data processed outweighs our legitimate interests. You will find detailed information on this further processing in section 4.4 of this data protection declaration. Furthermore, by clicking on the "OK" button, you give your consent to the use of certain advertising functionalities of third party providers, the use of which is in itself subject to consent. The data processing that takes place in connection with these advertising functionalities is described below (section 4.3.1. to section [...] of this data protection declaration). All data processing covered by your consent given by clicking on the "OK" button serves the same purpose, namely that of "advertising".

3.3.1 Consent for Google Analytics
OTTO also uses "Google Analytics" on the basis of consent for the purpose of needs-based design and continuous optimization of otto.de/jobs. Google Analytics is a web analysis service of Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland ("Google"). Among other things, Google Analytics uses so-called "cookies" (text files) and similar technologies that are stored on your end device and enable your use of the website to be analyzed. This information is used to evaluate your use of the website, to compile reports on website activity and to optimize the display of advertising. The processing of the data after its transmission by OTTO to Google Ireland Limited is carried out by Google as the sole controller under data protection law. In this context, Google Ireland Limited, as the sole controller under data protection law, may store data about you in the USA. The European Court of Justice has ruled that the USA is a country with an inadequate level of data protection. In this context, there is a particular risk that your data will be processed by American institutions/authorities for control and monitoring purposes without you having sufficient legal recourse against this. On July 10, 2023, the EU Commission adopted the adequacy decision for the "EU-U.S. Data Privacy Framework". This means that the EU Commission considers the level of data protection in the USA to be comparable to that in the EU and therefore secure for transfers based on the agreement. Google is certified in accordance with this and bases any data transfer to the USA on this.

The legal basis for this data processing is Article 6(1)(a) GDPR (Consent). For more information about Google's privacy policy, please visit here.

You can revoke your consent to the transmission of data to Google Ireland Limited through the use of the pixel and similar technologies on otto.de/jobs or refuse to give your consent to the use of Google Analytics here.

3.3.2 Consent for Meta Conversion Tracking

We use the advertising services of Meta Platforms Ireland Limited, 4 Grand Canal Square, Dublin, Ireland (“Meta”). Through the use of cookies, device identifiers or similar technologies, information about the use of this website is collected in this context to Meta Platforms Ireland Limited under joint responsibility and transmitted to Meta Platforms Ireland Limited.

A pixel of Meta Platforms Ireland Limited is integrated into this website, which enables Meta to collect and transmit tracking data after consent has been given. The data collected in this way enables us to track the actions of website visitors. The data collected is used to analyze the success of marketing activities, to target the display of advertising and thus to optimize it.

The information collected can also be aggregated by Meta and the aggregated information can be used by Meta for its own advertising purposes and for the advertising purposes of third parties. For example, Meta can infer certain interests from your surfing behavior on this website and also use this information to advertise third-party offers. Meta may also combine the information collected via the pixel with other information that Meta has collected about you via other websites and / or in connection with the use of the social network “Facebook” and “Instagram”, so that a profile about you can be stored at Meta Platforms Ireland Limited. This profile can be used for advertising purposes. Meta Platforms Ireland Limited is solely responsible for the permanent storage and further processing of the tracking data collected via the pixel used on this website. In this context, Meta Platforms Ireland Limited, as the sole controller under data protection law, may store data about you in the USA. The European Court of Justice has ruled that the USA is a country with an inadequate level of data protection. In this context, there is a particular risk that your data will be processed by American institutions/authorities for control and monitoring purposes without you having sufficient legal recourse against this. The legal basis for this data processing is Article 6(1)(a) GDPR (consent).

You can find more information on data protection at Meta here.

Here you will also find the possibility of asserting your rights as a data subject (e.g. right to erasure) against Meta Platforms Ireland Limited. You can revoke your consent to the transfer of data to Meta Platforms Ireland Limited through the use of the pixel and similar technologies on otto.de/jobs here.

3.3.3 Consent for LinkedIn Conversion Tracking

We use the advertising services of LinkedIn Ireland Unlimited Company, 4 Grand Canal Square, Dublin, Ireland (“LinkedIn”). Through the use of cookies, device identifiers or similar technologies, information about the use of this website is collected in this context to LinkedIn Ireland Unlimited Company in joint responsibility and transmitted to LinkedIn Ireland Unlimited Company.

A LinkedIn pixel is integrated into this website, which enables LinkedIn to collect and transmit tracking data after consent has been given. The data collected in this way enables us to track the actions of website visitors. The data collected is used to analyze the success of marketing activities, to target advertising more effectively and thus to optimize it.

The information collected may also be aggregated by LinkedIn and the aggregated information may be used by LinkedIn for its own advertising purposes and for the advertising purposes of third parties. For example, LinkedIn can infer certain interests from your surfing behavior on this website and also use this information to advertise third-party offers. LinkedIn may also combine the information collected via the pixel with other information that LinkedIn has collected about you via other websites and/or in connection with the use of the social network “LinkedIn”, so that a profile about you can be stored at LinkedIn Ireland Unlimited Company. This profile can be used for advertising purposes. LinkedIn Ireland Unlimited Company is solely responsible for the permanent storage and further processing of the tracking data collected via the pixel used on this website. In this context, LinkedIn Ireland Unlimited Company, as the sole controller under data protection law, may store data about you in the USA. The European Court of Justice has ruled that the USA is a country with an inadequate level of data protection. In this context, there is a particular risk that your data will be processed by American institutions/authorities for control and monitoring purposes without you having sufficient legal recourse against this. The legal basis for this data processing is Article 6(1)(a) GDPR (consent).

You can find more information on data protection at LinkedIn here.

Here you will also find the possibility of asserting your rights as a data subject (e.g. right to deletion) against LinkedIn Ireland Unlimited Company. You can revoke your consent to the transfer of data to LinkedIn Ireland Unlimited Company through the use of the pixel and similar technologies on otto.de/jobs here.


Revocation of all consents
All consents that you have given by clicking on the "OK" button reproduced in the banner can be revoked here by means of one click.

3.4 Further processing of tracking data for legitimate interests
3.4.1 Legitimate interests of OTTO / balancing of interests

We are entitled to further process Tracking Data that has been collected after consent has been granted based on legitimate interests. This further processing is based on the legal basis in Article 6(1)(f) GDPR (balancing of interests). To the extent that we process tracking data based on the legal basis in Article 6(1)(f) of the GDPR, we do so exclusively for purposes in the pursuit of which we have a legitimate interest. These legitimate interests include, among others, the processing of tracking data for the purpose of playing out individualized advertising on third-party sites and making product suggestions on this website. In connection with the further processing of tracking data, we do not process any data that is classified as particularly sensitive by the law in Article 9 GDPR (e.g. health data). Furthermore, we do not use the tracking data to create evaluation results that could be assigned to the areas particularly protected by Article 9 of the GDPR. We also do not make any automated decisions based on the tracking data that have legal effects on you as a user of the otto.de/jobs website or that significantly affect you in a similar way (e.g. individualized price adjustments based on your usage behaviour). In addition, the tracking data is subjected to pseudonymization by us - depending on its scope and the risks emanating from the processing of the tracking data for your rights to be protected - by which an allocation of the data to your person is prevented.

3.4.2 Consent for further advertising partners/ third party cookies
OTTO works with service providers who enable OTTO to display individualized advertising (e.g. retargeting) on third party sites. These service providers may - after you have given your consent - set cookies in your browser, for example, which enable your browser to be recognized on a website other than otto.de/jobs. Insofar as the service providers collect data about your usage behaviour on otto.de/jobs, we have agreed with these service providers that the data will be processed by the service providers exclusively for OTTO's purposes and / or to the extent that this is necessary for the provision of the service to OTTO.

4. Categories of recipients

4.1 Processors
We use processors in the course of processing your data. A processor is a natural or legal person, authority, institution or other body that processes personal data on behalf of the data controller. Processors do not use the data for their own purposes, but carry out data processing exclusively for the data controller.

4.2 Other third party partners
In addition, we use other third party partners who are necessary for the provision of services and the achievement of various purposes. We transfer personal data to these third party partners if this is necessary within the scope of the service provision.
The legal basis for this data transfer is Article 6(1)(b), (f) GDPR.

5. Social media plugins

We use social plugins from the social networks Facebook, YouTube, Pinterest, Twitter, Instagram and WhatsApp on our website on the basis of Article 6 (1) (f) of the General Data Protection Regulation (GDPR) in order to raise awareness of our company. The underlying promotional purpose is to be regarded as a legitimate interest within the meaning of the GDPR. The responsibility for data protection-compliant operation is to be ensured by their respective providers.
The purpose and scope of the data collection and the further processing and use of the data by the respective provider as well as your rights in this regard and setting options for protecting your privacy can be found in the respective data protection information of the provider, which we link to below.
By logging out of the pages of social networks beforehand and deleting cookies that have been set, you can prevent social networks from assigning the information collected about you to your user account with the respective social network during your visit to this website. If you do not want social networks to directly assign the data collected via our website to your profile, you must log out of the corresponding social networks before visiting our website.

5.1. Facebook und YouTube
Social plugins from Facebook and YouTube (Google) are used on this website. These are offers from the US companies Facebook and Google Inc. (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA ("Google")).
When you visit a page that contains such a plugin, your browser establishes a connection to Facebook or YouTube and the content is loaded from these pages. Your visit to this website may thus be tracked by Facebook and YouTube, even if you do not actively use the social plugin function. If you have an account with Facebook or YouTube, you can use such a social plugin and thus share information with your friends. We have no influence on the content of the plugins and the transmission of information.
On their websites, Facebook and Google provide detailed information on the scope, type, purpose and further processing of your data. Here you will also find further information on your rights and setting options to protect your privacy.
You can find Facebook's data protection information here and Google's data protection information here.

5.2 X (Twitter)
Functions of the X (Twitter)service are also integrated on this website. These functions are offered by Twitter Inc., 795 Folsom St., Suite 600, San Francisco, CA 94107, USA ("Twitter"). By using Twitter and the "Re-Tweet" function, the websites you visit are linked to your Twitter account and made known to other users. Data is also transferred to Twitter in the process. For this purpose, your internet browser establishes a direct connection to Twitter's servers and transmits data to Twitter.
We would like to point out that we have no knowledge of the content of the transmitted data or its use by Twitter. You can find more information on this here in Twitter's privacy policy.
You can change your Twitter privacy settings here in the account settings.

5.3 WhatsApp
This website also uses a WhatsApp button (WhatsApp share button). This button allows you to share content from this page via the WhatsApp application on your mobile phone. The button is a hyperlink. When the button appears on this website, no personal data is yet transmitted to the operator of WhatsApp or other third parties. As soon as you use the WhatsApp button, the operator of WhatsApp learns what content is being shared and that the button has been used on this website. More information on the handling of personal data by the operator of WhatsApp can be found here in the operator's privacy policy.

6. Data processing in the context of participation in events and functions

On this website, you occasionally have the opportunity to register for events and functions in order to take part in them. If you wish to take part in an event, the necessary information of the participating persons will be collected. This usually concerns your first name, surname, address and contact details (e.g. e-mail address). If you provide additional personal data, we will process the personal data that you voluntarily provide here exclusively in the context of organizing the event.

The legal basis for this data processing is Article 6(1)(b), (f) GDPR.

7. Exchange dates for interested parties/applicants and OTTO HR/departments

For individual job advertisements, you have the opportunity to register for an exchange appointment with the specific department and / or OTTO HR if you are interested in a specific position or to book an interview slot to find out more about the position and clarify open questions in a personal interview. We process your personal data (name, email address and availability) exclusively for the purpose of making an appointment and carrying out the interview.

The legal basis for this data processing is Article 6(1)(f) GDPR.

8. Contacting

You have the possibility to contact us in several ways. By e-mail, by WhatsApp, by telephone, by form or by post. When you contact us, we use the personal data that you voluntarily provide in this context solely for the purpose of contacting you and processing your enquiry.

The legal basis for this data processing is Article 6(1)(a), Article 6(1)(b), Article 6(1)(c) GDPR and Article 6(1)(f) GDPR.

9. Other content from users

At various points you have the opportunity to publish your own content on otto.de/jobs (e.g. comments etc.). When you post a comment or feedback, we process the personal data that you voluntarily enter as part of the comment. In principle, you can publish content on otto.de/jobs under a pseudonym and / or your first name and shortened surname.


The legal basis for this data processing is Article 6(1)(a) GDPR.

10. Data protection information for applicants

On this page you have the opportunity to apply for open positions. Below we would like to provide you with information on the processing of your personal data in connection with an application.

10.1 Data processing to carry out the application process
If you apply to us via our career portal for a vacant position, we process the following data from you to carry out the application process and a possible employment with us: Gender, first name, last name, e-mail address, date of birth, application documents (CV, cover letter) and any other optional information.
We process the data that you have sent us in connection with your application in order to check your suitability for the position (or, if applicable, other open positions in our companies - if your consent is required here in accordance with the legal basis, we will obtain this beforehand) and to carry out the application process. If further data is processed as part of the current application process, we will inform you of this separately.
The legal basis for the processing of your personal data in this application procedure is primarily Section 26 BDSG and Article 6(1)(a) GDPR. According to this, the processing of data required in connection with the decision on the establishment of an employment relationship is permissible.
Should the data be required for legal prosecution after the application procedure has been completed, data processing may be carried out on the basis of the requirements of Article 6 GDPR, in particular to safeguard legitimate interests pursuant to Article 6(1)(f) GDPR. Our interest then consists in the assertion or defence of claims. Furthermore, in individual cases we are obliged to match your data with personal sanctions lists / embargoes (Article 6(1)(c) GDPR). In the application process for filling particularly risk-sensitive positions, we carry out a validation of your details and obtain further additional relevant security information. The legal basis for this is Article 6(1)(a) GDPR.
If you use the options of automatic transfer of personal data from portals such as XING or via an upload of your CV, your data will be transferred to OTTO once per update. There is no permanent connection to the portals and upload options. Security procedures, such as data encryption and access controls, are of course used to protect the confidentiality of your data.

10.2 Duration of storage of applicant
data: In principle, your application data will be stored for a period of 6 months. In the event of a rejection, this data will then be anonymized. If you have consented to us continuing to store your personal information, we will transfer your personal information to our Talent Management System. There, the data will be deleted after two years. You can find more information on the Talent Management System under point 9 of this data protection information. Employee
data: If you have been accepted for a position as part of the application process, the data will be transferred from the application data system to our HR master data system. In principle, the data is then stored for the duration of the employment relationship, unless longer retention periods are provided for by law.

10.3 Recipients of applicant data
Your applicant data will be viewed by the HR department after receipt of your application. Suitable applications will then be forwarded internally to the persons responsible for the respective open position. If consent is required by law and we have it, the application documents may also be forwarded to other responsible persons from other departments. In principle, only those persons in the company have access to your data who need it for the proper conduct of our application procedure. This also includes the members of the employee representation. In the course of system maintenance and servicing, your data may come to the attention of the persons entrusted with it. The relevant persons or, if applicable, the service providers used are obliged to maintain data secrecy.

11. Datenschutzhinweis zum Talent Management System

Die folgenden speziellen Datenschutzhinweise gelten für den Talent-Management-Pool.

11.1 Datenverarbeitung im Talent-Management-Pool

Der OTTO-Talent-Pool ist ein Kandidat*innenmanagementsystem der Otto (GmbH & Ko KG) (Werner-Otto-Straße 1-7, 22179 Hamburg), dessen Schwerpunkt in der Talentgewinnung liegt. Der Talent-Pool soll es OTTO ermöglichen, den Kontakt zu talentierten Personen zu vereinfachen und sie für zukünftige Weiterentwicklung und spannende Herausforderungen im Unternehmen transparent zu machen. Dazu werden den ausgewählten Personen über ihr jeweiliges Profil im Talent-Pool und auf Wunsch per E-Mail Einladungen und Informationen zu Fach- und Karriereveranstaltungen sowie aktuellen Geschehnissen bei OTTO übersandt. Schließlich werden Sie über spezielle Jobangebote bei OTTO informiert.

Um den Kandidaten*innen die aufgeführten Vorteile anbieten und ein administratives Talentmanagement betreiben zu können, bedarf es der Verarbeitung bestimmter personenbezogener Daten durch das eingesetzte System.
Folgende von Ihnen bereitgestellte Daten werden verarbeitet:

  • Anrede, Name, Vorname
  • Bilddaten
  • E-Mail-Adresse
  • Postalische Anschrift
  • Telefonnummer
  • Persönliche Daten (z.B. zu Ihrer Ausbildung)
  • Interessen
  • Kompetenzen
  • (zukünftige) Gehaltsvorstellungen
  • Anhänge
  • Sofern vorhanden: Relevante Projekte bei OTTO

Bei Studierenden: Mittels des Tests zur Potentialfeststellung wird zusätzlich einmalig ein Eignungstest durchgeführt, um die Eignung des Talents festzustellen. Hierfür wird ein Ergebnisscore erhoben. Diese Datenverarbeitung erfolgt auf Basis Artikel 6 Absatz 1 Buchstabe a) DSGVO (Einwilligung).

11.2 Empfänger der Daten

Auf die im Talent-Pool gespeicherten personenbezogenen Daten haben nur autorisierte Mitarbeiter*innen des Personalmarketings und des Recruiting-Teams Zugriff. Diese dürfen die Daten nur zu den oben angegebenen Zwecken nutzen. Bei Übergang in einen Bewerbungsprozess werden Ihre Daten mit dem jeweiligen Fachbereich geteilt. Die personenbezogenen Daten werden selbstverständlich streng vertraulich behandelt.

Die Teilnahme an dem Talent Management System ist freiwillig. Rechtsgrundlage für die Verarbeitung der personenbezogenen Daten von Mitarbeiter*innen der Otto (GmbH & Co KG) sind § 26 BDSG-Neu i. V. m. den jeweils geltenden betrieblichen Regelungen; für alle anderen ist Grundlage eine gesondert zu erteilende Einwilligung gem. Artikel 6 Absatz 1 Buchstabe a) DSGVO, die mit dem Registrierungsprozess basierend auf den hier dargestellten Datenschutzhinweisen eingeholt wird. Sobald ein Bewerbungsverfahren seitens des Talents eingeleitet wurde, gelten zusätzlich die Hinweise zum Bewerbungsprozess, den Sie hier in unseren Datenschutzhinweisen abrufen können.


Auftragsverarbeiter

Wir setzen im Rahmen der Verarbeitung Ihrer Daten Auftragsverarbeiter ein. Bei einem Auftragsverarbeiter handelt es sich um eine natürliche oder juristische Person, Behörde, Einrichtung oder andere Stelle, die personenbezogene Daten im Auftrag des für die Datenverarbeitung Verantwortlichen verarbeitet. Auftragsverarbeiter nutzen die Daten nicht für eigene Zwecke, sondern führen die Datenverarbeitung ausschließlich für den Verantwortlichen aus.

Weitere Drittpartner

Daneben setzen wir weitere Drittpartner ein, die für die Leistungserbringung und Erreichung verschiedener Zwecke erforderlich sind. An diese Drittpartner übermitteln wir personenbezogene Daten, sofern dies im Rahmen der Leistungserbringung notwendig ist. Rechtsgrundlage für diese Datenübermittlung ist Artikel 6 Absatz 1 Buchstabe b), f) DSGVO.

11.3 Dauer der Speicherung

Wir werden Ihre Daten für maximal zwei Jahre nach Eintritt in den Talent-Pool speichern. Unabhängig davon erfolgt im Falle der Speicherung Ihrer personenbezogenen Daten im Talent-Pool die Datenlöschung nach den entsprechenden o. g. datenschutzrechtlichen Grundsätzen mit der Maßgabe, dass wir von Ihnen per E-Mail eine Aktualisierung Ihrer Daten anfordern werden, wenn Sie Ihr Profil über einen Zeitraum von sechs Monaten nicht angepasst oder genutzt haben. Erfolgt auf diese E-Mail innerhalb eines Monats keine Aktualisierung durch Sie, werden wir Sie aus dem Talent-Pool herausnehmen und Ihre personenbezogenen Daten löschen.
Darüber hinaus werden wir Sie spätestens kurz vor Ablauf der 2 Jahre seit Ihrem Eintritt zum Zwecke einer Feststellung eines Verbleibs im Talent-Pool-System kontaktieren.

11.4 Aktualisierung der Daten

Sie können jederzeit ohne Angabe von Gründen Ihre im Talent-Pool vorgehaltenen Daten selbstständig im Profil löschen. Ebenso können Sie Ihre Daten selbstständig durch manuelle Eingabe oder den automatisieren CV-Upload bzw. Verknüpfung zu den genannten Business-Netzwerken aktualisieren. Sollten sich Probleme hinsichtlich der Aktualisierung bzw. Löschung Ihrer Daten ergeben, bitten wir Sie, sich entweder an Ihre*n persönlichen Betreuer*in oder an karriere@otto.de zu wenden.

Ihre Rechte als „Betroffene“

Im Zusammenhang mit der Verarbeitung personenbezogener Daten durch uns stehen Ihnen Betroffenenrechte zu. Sie haben z.B. das Recht, Auskunft im Hinblick auf die über Sie durch uns gespeicherten Daten geltend zu machen. Auch können Sie gegenüber uns erteilte Einwilligungen widerrufen und Widerspruch gegen einzelne Datenverarbeitungen einlegen. Sie haben des Weiteren das Recht, dass unrichtige Daten korrigiert werden und können von uns verlangen, Ihnen bestimmte Daten in einem gängigen elektronischen Format zu übermitteln. Außerdem haben Sie ein Recht auf Löschung der durch uns über Sie gespeicherten Daten. Bitte beachten Sie diesbezüglich, dass wir aus gesetzlichen Gründen verpflichtet sein können, trotz der Geltendmachung Ihres Rechts auf Löschung die Daten weiterhin zu speichern. Außerdem haben wir in einzelnen Konstellationen ein Interesse an der Fortführung der Speicherung Ihrer Daten, das Ihrem Interesse an deren Löschung überwiegt (z.B., wenn wir noch offene Forderungen Ihnen gegenüber innehat).

Ihre Rechte im Einzelnen

Neben dem Recht auf Widerruf Ihrer uns gegenüber erteilten Einwilligungen stehen Ihnen bei Vorliegen der jeweiligen gesetzlichen Voraussetzungen die folgenden weiteren Rechte zu:

  • das Recht auf Auskunft über Ihre bei uns gespeicherten persönlichen Daten (Artikel 15 DSGVO), insbesondere können Sie Auskunft über die Verarbeitungszwecke, die Kategorie der personenbezogenen Daten, die Kategorien von Empfängern, gegenüber denen Ihre Daten offengelegt wurden oder werden, die geplante Speicherdauer, die Herkunft ihrer Daten, sofern diese nicht direkt bei Ihnen erhoben wurden, verlangen;
  • das Recht auf Berichtigung unrichtiger oder auf Vervollständigung richtiger Daten (Artikel 16 DSGVO);
  • das Recht auf Löschung Ihrer bei uns gespeicherten Daten (Artikel 17 DSGVO), soweit keine gesetzlichen oder vertraglichen Aufbewahrungsfristen oder andere gesetzliche Pflichten bzw. Rechte zur weiteren Speicherung von uns einzuhalten sind (z.B, wenn wir Ihnen gegenüber noch offene Forderungen innehaben);
  • das Recht auf Einschränkung der Verarbeitung Ihrer Daten (Artikel 18 DSGVO), soweit die Richtigkeit der Daten von Ihnen bestritten wird, die Verarbeitung unrechtmäßig ist, Sie aber deren Löschung ablehnen; der Verantwortliche die Daten nicht mehr benötigt, Sie jedoch diese zur Geltendmachung, Ausübung oder Verteidigung von Rechtsansprüchen benötigen oder Sie gemäß Artikel 21 DSGVO Widerspruch gegen die Verarbeitung eingelegt haben;
  • das Recht auf Datenübertragbarkeit (Artikel 20 DSGVO), d.h. das Recht, ausgewählte bei uns über Sie gespeicherte Daten in einem gängigen, maschinenlesbaren Format übertragen zu bekommen, oder die Übermittlung an einen anderen Verantwortlichen zu verlangen;
  • das Recht auf Beschwerde bei einer Aufsichtsbehörde. In der Regel können Sie sich hierfür an die Aufsichtsbehörde ihres üblichen Aufenthaltsortes oder Arbeitsplatzes oder unseres Unternehmenssitzes wenden.

Die zuvor genannten, Ihrerseits gegenüber uns zustehenden Rechte, können Sie unter karriere@otto.de geltend machen.

12. Otto Group Talent Pool System

In manchen Fällen bieten wir Ihnen die Möglichkeit in das konzerninterne Otto Group Talent Pool System aufgenommen zu werden. Das Otto Group Talent Pool System dient der Identifikation, Bindung und Förderung von Talenten sowie der Nachfolgesicherung durch die aktive Förderung von interner Mobilität innerhalb der Otto Group. Sollten Sie in die Weitergabe Ihrer Daten an die anderen Konzernunternehmen der Otto Group eingewilligt und somit für die Speicherung Ihrer Daten im Otto Group Talent Pool System entschieden haben, werden wir Daten, die Sie im Rahmen der Profilerstellung angegeben haben an die Otto (GmbH & Co KG) (nachfolgend OTTO) übermitteln, welche diese im Otto Group Talent Pool System speichert. In Bezug auf die Aufnahme Ihrer Person in den konzerninternen Otto Group Talent Pool System sowie der Zurverfügungstellung des Otto Group Talent Pool System sind wir gemeinsam Verantwortliche mit der Otto (GmbH & Co KG) und den weiteren Konzerngesellschaften der Otto Group, die am konzerninternen Otto Group Talent Pool System teilnehmen. Schwerpunktmäßig sind wir für die Erhebung, Übermittlung und Einmeldung Ihrer Daten und OTTO für die Speicherung Ihrer Daten und Zurverfügungstellung des Otto Group Talent Pool System verantwortlich. Nach der Übermittlung Ihrer Daten an die an dem Otto Group Talent Pool System teilnehmende Gesellschaften durch die Otto (GmbH & Co KG), verarbeiten die Konzerngesellschaften diese Daten als datenschutzrechtlich Verantwortliche zum Zweck der z. B. Kontaktaufnahme. Ein potenzieller Bewerbungsprozess findet dann normal direkt über die Prozesse der Gesellschaft statt.

Die Datenverarbeitung erfolgt auf Basis Ihrer Einwilligung (Artikel 6 Absatz 1 Buchstabe a) DSGVO). Ihre Einwilligung können Sie jederzeit durch Mail an yournextmove@ottogroup.com widerrufen.

Wir und OTTO stehen Ihnen in Bezug auf die Verarbeitungen in gemeinsamer Verantwortlichkeit als zentrale Ansprechpartner jeweils in ihrem eigenen Wirkbereich zur Verfügung. Wenden Sie sich gerne bei jeglichen Anfragen hinsichtlich des Datenschutzes und zur Geltendmachung Ihrer Betroffenenrechte an yournextmove@ottogroup.com. Sie können Ihre Rechte auch gegenüber uns geltend machen. Soweit Sie sich an uns wenden, werden wir uns im Sinne der Vereinbarung über gemeinsame Verantwortlichkeit abstimmen, um Ihre Anfrage zu beantworten und die Umsetzung Ihrer Betroffenenrechte zu gewährleisten.

12. Recipients outside the EU

With the exception of the processing operations for which we provide information about the possibility of transferring data to recipients based outside the EU in this information on data protection, we do not transfer your data to recipients based outside the European Union or the European Economic Area. The data transfers take place on the basis of so-called standard contractual clauses of the EU Commission.

13. Duration of the storage of the data

The duration of the storage of the data collected about you depends on the purpose for which we process the data. The data is stored for as long as is necessary to achieve the purpose for which it was collected. Insofar as we have to store certain categories of data for a certain period of time due to legal obligations (e.g. obligations under tax law), the continued storage of the data after its storage is no longer necessary for the achievement of the respective purpose is exclusively for the purpose of fulfilling the legal obligation. In this case, the data will be blocked for access.
Exemplary naming of storage periods:

  • Consents: Permanent storage as long as the consents are used continuously (e.g. permanent sending of email newsletters).
  • Tracking data: 2 years.
  • Data for the purpose of implementing (advertising) objections: Unlimited storage.

14. Your rights

You have data subject rights in connection with the processing of personal data by us. For example, you have the right to request information about the data we have stored about you. You may also revoke any consent you have given us and object to individual data processing operations. You also have the right to have inaccurate data corrected and to request that we send you certain data in a standard electronic format. You also have the right to have the data we hold about you deleted. Please note in this regard that we may be obliged for legal reasons to continue to store the data despite the assertion of your right to deletion. In addition, in individual constellations we have an interest in continuing to store your data that outweighs your interest in having it deleted (e.g. if we still have outstanding claims against you).

14.1 Your rights in detail
In addition to the right to revoke the consent you have given us, you also have the following rights if the relevant legal requirements are met:

  • the right to information about your personal data stored by us (Article 15 GDPR), in particular you can request information about the processing purposes, the category of personal data, the categories of recipients to whom your data has been or will be disclosed, the planned storage period, the origin of your data if it has not been collected directly from you;
  • the right to have inaccurate data corrected or to have accurate data completed (Article 16 GDPR);
  • the right to have your data stored by us deleted (Article 17 GDPR), insofar as no legal or contractual retention periods or other legal obligations or rights to further storage are to be observed by us (e.g. if we still have outstanding claims against you);
  • the right to restrict the processing of your data (Article 18 GDPR), insofar as the accuracy of the data is disputed by you, the processing is unlawful but you object to its erasure; the controller no longer requires the data, but you need it to assert, exercise or defend legal claims or you have objected to the processing in accordance with Article 21 GDPR;
  • the right to data portability (Article 20 GDPR), i.e. the right to have selected data stored by us about you transferred in a common, machine-readable format or to request that it be transferred to another controller;
  • the right to lodge a complaint with a supervisory authority. As a rule, you can contact the supervisory authority of your usual place of residence or workplace or our company headquarters.

The aforementioned rights to which you are entitled against us can be exercised at karriere@otto.de assert them.

You can also obtain information about your personal data stored by us via karriere@otto.de request.

Status: July 2024


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